Pre-registration Overview
Plan your visits in advance, send a clear invitation to your visitors and speed up their arrival on site. This guide explains what preregistration is for, how it works and when to use it.
Audience: Administrators, Managers, Hosts, Receptionists
Application: Admin, Check-in kiosk
Reading time: 3 minutes
What it's for
Preregistration is the art of anticipating a visit. You tell Anghello that someone is coming, when, and who they're coming to see. In return, Anghello:
- Notifies your visitor by email, with the date, time, location and your practical instructions (parking, access, door code…).
- Saves time on arrival: the visitor finds their visit in one click on the check-in kiosk, and their form is already pre-filled.
- Confirms the visit with the host (if you enable this option), to avoid bad surprises.
- Integrates with your calendar: no double entry needed — an Outlook or Google Calendar invitation is enough.
The 3 ways to create a pre-registration
How? | Who uses it? | In one sentence |
|---|---|---|
From the Admin app | Receptionists, hosts, managers | You fill in an "Add a visit" form in Anghello. |
From your calendar | Any staff member with an Anghello account | You add the site's invitation email address as a recipient of an Outlook, Google Calendar or Teams event. |
From the check-in kiosk | The visitor themselves | They click the link in their invitation email, which takes them straight to the kiosk with their visit pre-selected. |
The journey, end to end
- Planning — An admin, a host or the system (via a calendar) creates the pre-registration.
- Invitation — Depending on your configuration, the visitor automatically receives an email, right away or a few days before the visit.
- Verification (optional) — The host receives an email asking them to confirm the visit.
- Arrival — The visitor scans the kiosk QR code (or clicks the link in their email): their form is already pre-filled.
- Finalization — They complete the remaining steps (custom fields, safety instructions) and enter the site.
- Tracking — The visit appears in real time in the Admin app and the Supervisor app.
Good to know
💡 Tip: Preregistration is an add-on module. If it doesn't appear in your settings, it isn't included in your subscription. Contact us to enable it.
💡 Tip: Managing several sites? Each site has its own preregistration configuration, so you can adjust the rules site by site.
Updated on: 27/07/2026
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