2. Roles and access: who does what during an evacuation?
For: QHSE Managers, Safety Officers, Site Managers
Application: Admin (app.anghello.co)
Estimated time: 3-minute read
Anghello offers four access levels for evacuations, from the most complete to the most restricted. Each level matches a responder profile and a different need in the field. This page helps you decide which access to give to whom.
The 4 access levels
From the most permissive to the most restricted:
Level | Who | Evacuation rights | Other rights |
|---|---|---|---|
⚙️ Administrator / Manager | QHSE, Site Managers | Trigger, roll call, close, view history | Full site management (visitors, accounts, settings) |
🖥️ Receptionist | Front desk staff | Trigger, roll call, close | Day-to-day visit management |
🚨 Evacuation (personal or QR code) | Evacuation wardens, guides, first aiders, shift backups | Trigger, roll call, close, view the on-site list | None. No access to the visitor register, settings, or history |
📩 Secondary contact | First aiders, security guards, on-call staff, emergency services (fire & rescue, incident commander) | View the list in read-only mode (temporary link shared by the evacuation coordinator) | No Anghello access. Receives a link by email/SMS when the evacuation is triggered, or handed over directly in the field |
The Evacuation role in detail
The Evacuation role is the most restrictive account in Anghello. It comes in two variants: a classic personal account or a QR code account:
Personal account | QR code account | |
|---|---|---|
Sign-in | Email + password or Azure SSO | Scan a QR code (no password) |
Who uses it | Identified staff member with a personal Anghello account | Any authorized person present at the assembly point |
Use case | Designated evacuation warden in a fixed position | 24/7 shift sites, staff turnover, backup when the designated person is absent |
Security | Individual authentication, named audit trail | Physical access to the QR code = dashboard access. Admin notified on every scan |
Decision matrix: which access for which need?
Situation | Recommended access | Mode | Why |
|---|---|---|---|
QHSE / Site Manager who manages visitors day to day | Site Manager | Personal account | Needs full access (visits + evacuations + settings) |
Front desk staff / security desk registering and/or screening visitors | Receptionist | Personal account | Visit management + evacuations |
Designated evacuation warden, always the same person | Evacuation | Personal | Restricted access, individual audit trail |
Evacuation warden on rotating shifts / high staff turnover | Evacuation | QR code | No day-to-day need — the QR code is enough |
Backup when the designated person is absent | Evacuation | QR code | Emergency access only — guarantees someone can always act |
First aider / security guard who must be informed but doesn't run roll call | Secondary contact | No account | Read-only access via notification |
Emergency services (fire & rescue, incident commander) in the field | Secondary contact | No account | Link shared by the evacuation coordinator, real-time view without creating an account |
Favor personal accounts for your identified role holders, and keep the Emergency Evacuation QR code as a fallback access in the evacuation pack.
Related articles
- Add a user — Create and manage user accounts
- Manage roles and permissions — Understand the different access levels in Anghello
Next page → Setting up evacuations
Updated on: 27/07/2026
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