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# 6. Evacuation QR code best practices


**For:** QHSE Managers, Safety Officers, Site Managers
**Application:** Admin (app.anghello.co)
**Estimated time:** 3-minute read

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**The Emergency Evacuation QR code provides fast, passwordless access to the evacuation dashboard. A few best practices will help you get the most out of it while staying in control.**

## What Anghello handles for you

Several built-in mechanisms let you use the QR code with confidence:

* **Access limited to the essentials:** the QR code only gives access to the on-site list and the roll call — never to the visitor register or the settings
* **Notification on every scan:** an email is sent to the administrator every time the QR code is used (with IP address and timestamp)
* **Automatic revocation:** if you change an Evacuation member's role to another role, the QR code is automatically invalidated

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## Storing and sharing the QR code safely

The QR code works like an access badge: whoever scans it gets access to the evacuation dashboard. A few simple habits:

* Store the posters in access-controlled locations: sealed evacuation pack, secure box, locked office
* Never display it in an area open to the public or to visitors
* Avoid photographing it or sharing it through messaging tools (email, WhatsApp, Teams)
* Keep the number of physical copies to the strict minimum

The poster printed from Anghello carries the notice "Internal use only - Do not distribute".

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## When to regenerate a QR code

Regenerating a QR code immediately invalidates the previous one. Think of it as changing a password:

* When someone who knew the QR code's location leaves the company
* After every real evacuation or drill
* Periodically, as part of your security reviews

**How:** from the user list, open the Evacuation member's menu, then **View/Manage QR code** > **Regenerate**. The old QR code stops working immediately. Print and deploy the new poster.

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## Briefing your teams

The QR code is only as safe as the people who have access to it. A few points to include in your briefings:

* **The QR code is an access badge.** Scanning it gives access to the list of people on site and allows triggering an evacuation.
* **No digital sharing.** It's never sent by message — it's accessed physically.
* **When in doubt, regenerate.** A new code from Anghello invalidates the old one immediately.
* **Everyone is accountable.** Anyone who knows where the QR code is stored is responsible for keeping it confidential.

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## Compliance and good practices

* **Traceability:** Anghello provides what you need (timestamped reports, history, identification of responders) for your regulatory obligations and audits.
* **Least privilege:** only grant access to people who genuinely need it.
* **Regular review:** delete the accounts of people who have left the site or changed roles.
* **GDPR consistency:** the visitor data you collect must be covered by your records of processing activities. Consult your DPO if needed.
* **Report confidentiality:** evacuation reports contain personal data. Restrict their distribution to authorized people.

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> Next page → [Evacuation FAQ](https://help.anghello.com/en/article/7-evacuation-faq-t0u0rv/)